Axe Valley Academy

Absence and Attendance

It is important that the Academy is informed of any absence on each day of the absence, prior to 9am if possible. The dedicated attendance line is 01297 630157 but parents may also use the main school number or send a text to 07537 401270. When a student is absent from school, a note explaining the absence is required when the student returns.

Registers are taken during first lesson and just after lunch, at 8.50am and 2pm.  After registration closes pupils will be marked as late and pupils arriving after 9.20am or 2.15pm receive an unauthorised ‘U’ mark.  This is a legal requirement so it is important that students are punctual.

We have an electronic calling system for absent students so that we can notify parents/carers as soon as possible if their child has not arrived at school in the morning. The calls begin shortly after registers are completed unless we have been notified of the reason for the absence. Calls continue until we receive notification of a reason for absence. Please ensure that contact numbers and details are current at all times.

Attendance is also marked electronically in each and every lesson so that we can identify any internal truancy issues and comply with safeguarding regulations.

Students who arrive late or who leave the site for any reason during the school day must sign in or out. A letter from a parent must be provided if they are leaving during the day. Wherever possible, medical appointments should be made out of school times. Evidence of medical appointments must be provided at all times.  It is vital that no student leaves the Academy site without permission from staff. Students are not permitted to telephone parents to ask to be collected in the event of illness but must always report to sick bay.

Lunch passes are issued at the Academy’s discretion.  Students must bring a signed letter from a parent/carer to request a lunch pass.  Lunch passes will be issued by Pastoral Support.  The student is then under the direct supervision of the parent/carer for the duration of the school lunch break.  Students are not allowed to take their lunch break in the town unless they are prefects and have signed out.

The Education Welfare Officer (EWO) deals with any significant attendance problems. The EWO monitors attendance and conducts home visits if there is cause for concern. 

The Academy carefully monitors student attendance. Parents will be notified of lateness and absence half termly.

As this graph shows, there is a clear correlation between good attendance and academic success.  Please support us in our efforts to ensure that all students make the most of their time in education.

Chances of success at GCSE

Holiday Requests in Term Time (Leave of Absence)

Holidays in term time are no longer permitted for any student. New legislation as of September 1st 2013 relating to the Education (Pupil Registration England) Regulations 2006, has removed all reference to holidays and a ten day period.

Instead parents/carers may apply in advance for Leave of Absence for Exceptional Circumstances via the S2 form which is available from the Student Office or on the Academy website. Please read the form carefully. Requests must come from the parent/carer with whom the child normally resides and each application will be considered on its own merits.

Sick Bay

This is located in the Student Office in the Reception area of the main building.  The Academy is limited in what it can do to look after students who are unwell or injured.  All reasonable efforts will be made to care for students who come to sick bay either injured or feeling unwell.  Parents will be contacted and asked to collect any student who is not well enough to attend lessons. Please help us to do this efficiently by ensuring we always have up-to-date contact information.  We also have staff qualified in first aid to deal with any emergencies.